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A conference call enables you to organize a meeting with other people who are not at the office in a way y'all can communicate with each one and commutation ideas as if everyone was in the boardroom. You can have a normal conference sound call or a conference video call, depending on the capabilities of your equipment. Different types of equipment and software solutions may take slightly varying methods of setting up a conference call, just many apply similar procedures. Here are simple steps to gear up a conference phone call.
Login Into Your Conference Telephone call Account
Yous need to take a conference calling software to exercise conference calls. At that place are several software solutions bachelor in the market today with many offering free trials and inexpensive subscription rates to their customers. Whatever the software y'all utilise, ensure that other participants to the meeting are using a like program. They exercise not demand to purchase the software if you take already bought one, as virtually providers have easy-to-install versions for phones and computers. You just need to invite them to the meeting through a link to their email addresses from which they tin install a client and annals to join the call. Most software solutions ask the participants to record their names by saying them aloud when registering for the audio telephone call. This helps you equally the host to know who has already registered for the meeting.
Schedule the Time of the Meeting
You need to make up one's mind the fourth dimension of the coming together so that anybody is aware and tin conform their schedules accordingly. The date and time of the meeting should be included in the invite you lot send out. It can be a calendar invite or through the conference software where the participants become to know the date and time when they register for the meeting. Most software solutions will send a reminder to the participants a day and a few hours before the briefing telephone call starts. It is good to remind everybody individually with a short message or an electronic mail but in case someone forgot about it.
Join the Meeting
When it is time for the meeting your participants need to log in with their credentials. Some software solutions enquire participants to enter their dial-in numbers especially if they are using phones. This pick is also available if any participants do not take access to a reckoner or the app the host is using. Moreover, with VoIP solutions available today, nearly people now use their computers to prepare up and run conference calls. It is cheaper and more user-friendly than property the call using a phone. Dedicated briefing telephone call hardware exists that accepts well-nigh of the available software solutions. Nevertheless, nigh of the equipment is proprietorial and may require all participants to have similar devices to communicate with each other.
Running the Meeting
About conference calling software solutions have a range of features that you need to understand to run the conference telephone call conveniently. The common features include:
– The 'mute' feature, which prevents all the other participants from talking when the host or other speaker is talking
– The 'enhance a hand' feature that allows participants to capture the attention of the host or interject without disrupting the meeting
– 'Screen sharing' feature on video conferencing calls where participants tin can share the contents of their computer screen with others. It is essential for sharing information on preparation sessions.
– 'Screen recording' feature that allows participants to record the proceedings of the meeting and share it with others who did not attend.
Best Practices
Meetings can sometimes be unproductive and briefing calls are no exception, especially every bit people are non in the same room. To take productive calls and ensure everybody gets the well-nigh out of them, follow these simple best practices:
Have an agenda
To create an agenda and share it with all participants earlier the meeting will make the call more than efficient. An agenda will go far more unlikely for topics to derail.
Be on time
Beingness tardily is impolite in any meeting, but especially in conference calls it tin be quite bad-mannered as the telephone call won't start properly until everybody is there.
Source: https://www.bloglines.com/article/how-to-set-up-a-conference-call?utm_content=params%3Ao%3D740010%26ad%3DdirN%26qo%3DserpIndex
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